Find what you need when you search your tasks

Use simple and advanced searches to locate tasks stored in any queue on your account

Jordan Matthews avatar
Written by Jordan Matthews
Updated over a week ago

When you’re working with a lot of tasks from multiple different queues and teams, sometimes it can be hard to remember where you put that task to book the caterer. With the search function, you can quickly locate specific tasks without needing to manually look through all of your queues.

Search all your tasks

Finding a specific task when you’re managing multiple projects across a lot of different queues is like finding a needle in a haystack. That’s where the search function comes in handy. Just click the search field at the top of the page to begin typing.

Search your tasks from the search bar.

👉 Pro Tip: Press the forward slash / to send your cursor directly to the search box to start searching more quickly, wherever you are on the screen.

If you want to add subtasks or drag and drop your tasks to reorder them, you’ll have to return to the task’s queue or go to the task overview. These functions won’t work from search results. But you can group and sort your results to dynamically organize your searches.

Use a simple search

To perform a simple search for a task, type your search term in the box and press Enter.

Perform a simple search with basic search terms.

With a simple search, GQueues searches the task title, notes, and tags for the search term(s) you entered.

❗️Please Note: If a task has recently been changed, it can take up to 30 seconds for those changes to appear in the search results.

Use an advanced search

Advanced searches let you get super specific. Click the icon to the right of the search field to open the advanced search dropdown menu.

Advanced searches let you get even more specific.

You can choose to search in a specific queue(s), look for tasks based on the title, notes, tags, assignments, and attachments, or search by due dates, date created, or date completed.

By default, advanced searches will search your entire account. But let’s say you only want to look for zoom meetings in two of your queues and nowhere else. Choose specific locations and select those queues by scrolling through the list or typing the queue name.

Search specific locations.

Whereas with Smart Queues you can search your entire account or one queue at a time, using an advanced search lets you search multiple specific queues, giving you the ability to narrow your search for the most precise information.

Partial and fuzzy word searches

Add an asterisk to your search words to perform a partial-word search. For instance, searching for meet* will return both "meet" and "meeting" in search results.

Perform a partial word search with an asterisk.

In general, the asterisk serves as a wildcard character and can be used anywhere in your search phrase. For instance, searching for l*nch will return both "lunch" and "launch" in search results.

If you’re not sure your task name was spelled correctly, you can perform a broader search for exact matches and matches with a difference of one character somewhere in the word. Just use a tilde ( ~ ) at the end of your search terms.

For example, searching for “review~” will search for “review” as well as the misspelled “reveiw.”

Perform a fuzzy search using a tilde.

👉 Pro Tip: Use query language to add other special characters and create even more powerful searches.

Save your searches

If you perform a search as a report you’ll regularly want access to, like meetings lined up for the next month, you can create a Saved Search.

To save a search, open the dropdown menu, enter your search criteria, then click Save search.

Save your search so you can view it again.

Give the search a name then click Save.

Name your search to save it.

Your Saved Search will be stored in the left-hand panel with your Smart Queues, and can be managed just like the other queues here.

Saved Searches have a special icon so you know it's not a Smart Queue.

Saved searches appear with a slightly different symbol so you know it’s a Saved Search and not a Smart Queue.

What’s Next?

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