Best practices for tracking task status

How to use tags, subtasks, comments, and queues to track a task’s status

Emily Jones avatar
Written by Emily Jones
Updated over a week ago

Wouldn’t it be nice if everything you had to do was a simple, single-stage process? Alas, most work requires more steps than that, so it’s important to be able to get status updates from your teammates on a task’s progress. Whether you’ve delegated a task to someone else or are collaborating as part of a team, GQueues has you covered so you always know the progress on a task.

Here are our top 4 ways to track a task’s status. Try combining some or all of these to get the most thorough updates for your team 😄

Tag tasks to keep updates standardized

Tags can serve many purposes in GQueues. One of their many possibilities is tracking a tasks’ status. You can create whatever tags work for you, but here are some suggestions to get you started:

  • Received, In Progress, On Hold, Final Touches

  • On Track, At Risk, Off Track

  • 25%, 50%, 75%, 100%

This way you can get a quick visual cue as to how a task is progressing. And choosing from a standardized set of tags shared with your team helps make sure you accurately communicate your progress to your coworkers.

Track task status with tags

👉 Pro Tip: If you assign a task to someone, they will not be able to add tags from their Assignments queue. But if they are a collaborator in the queue where the task lives, they can add tags there.

Take advantage of subtasks to track a task’s progress each step of the way

If you have a big project, it’s definitely going to need to be split up into smaller parts. Use top-level tasks to set milestones and deliverables, and take advantage of subtasks to define the smaller action items needed to complete them.

That way you can simply glance at the task to see how many subtasks remain to be completed to get an idea of how it’s progressing.

Use subtasks to track how a task is progressing

Comment on tasks to give detailed updates

Comments are an opportunity to give extra context for the progress you’ve made on a shared task, or any roadblocks getting in your way.

Tags and subtasks can give a quick visual understanding of what’s been completed. But when more information is necessary, comments are a great tool.

Comment on tasks to explain why the task is at the stage it's in

Use queues to move a task through its stages

If you have a large project where the bulk of the work involves repeating the same steps for several tasks, try setting up your queues to reflect the tasks’ status. This way the Team or Category as a whole reflects the workflow for the project, you can see which step each individual task is in, and see how many tasks are in each stage!

Use queues as stages tasks move through to track their progress.

👉 Pro Tip: This is particularly useful for anything relating to content creation, data migration, or hiring.

Do you have a different way you use GQueues to track your team’s progress on complex projects? Let us know in the chat! 💬

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