Work with tasks in the Android app

Create tasks, subtasks and repeating tasks, add tasks from within the app, using voice input, from Gmail, and from other apps on your phone

Cameron Henneke avatar
Written by Cameron Henneke
Updated over a week ago

There are lots of ways to create tasks in the mobile app. We go over all of them here so you can figure out what works best for you:

Add a new task

Tap the plus (+) button to add a new task at any time.

Tap the plus to add a new task.

If you are in a specific queue, the task will be added to that queue. Otherwise the task will be added to your Inbox.

Preview of new task.

Confirm your task name and tap Create

Confirm your task name and save.

Tap the Edit task... button to specify the task details or change the queue.

Edit your task details.

Add a repeating task

To create a repeating task edit the task and tap the Repetition field.

Set a task to repeat.

Choose the repetition pattern desired and tap Set.

Set your desired repetition frequency.

Now your task is set to repeat according to the pattern.

Whenever you complete a repeating task a new instance will be generated based on the pattern.

New tasks are generated based on the repeat pattern you designated.

Add a subtask to an existing task

From the task list long-tap the task and choose Add subtask from the popup menu.

Add a subtask to an existing task.

Or from the task details you can tap the top menu and choose Add subtask.

Add a subtask to an existing task.

Enter the details for the subtask and save it. The number of subtasks will now appear on the task which you can tap to view the list of subtasks.

Your task denotes how many subtasks there are associated with it.

Make an existing task a subtask

To make an existing task a subtask, position the task underneath the desired parent task, then long-tap the task and choose Make subtask from the popup menu.

Make an existing task a subtask.

Make an existing subtask a standalone task

To make an existing subtask a top-level task, long-tap it and choose Make supertask.

Make an existing subtask a super task.

Add tasks using voice input

When adding a new task tap the microphone to speak your task instead of typing.

Use voice input to create a new task.

When finished speaking the text will appear which you can edit if needed.

Edit the text for your task after it's created with voice input.

Quick add syntax can be used to enter task details inline.

Use Quick Add to speed up your task creation process.

Add tasks from Gmail

You can turn emails into tasks from within your Gmail app on your mobile device. While viewing the email you'd like to associate with a task, scroll to the bottom of the email and tap the GQueues icon in the Available Add-ons section.

In the Gmail app, scroll to available add-ons and tap on the GQueues icon

To view the Add-on in full-screen mode tap the header bar and it will expand.

Double tap the GQueues banner to see the add-on in full screen

Set the details for the task as desired.

Add task details as desired from your Gmail app

Tap the Create Task button to create the task.

❗️Please Note: Google hasn't updated the tablet Gmail app to include add-ons. Until they release an update that will allow users to access their add-ons while using their tablet, GQueues users can only access the Google Workspace Add-on on the web and the Android app.

Add tasks from other apps

You can create a task from any app that has the Share menu item.

For instance, if you're using the YouTube app and want to automatically create a task with a link to the video to watch later, choose Share and select GQueues.

Share from other apps to GQueues.

A new task will be created with a link to the video so you can return to watch it later.

Save your new task in GQueues.

What's next?

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