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Work with tasks in the Android app

Create tasks, subtasks and repeating tasks, add tasks from within the app, using voice input, from Gmail, and from other apps on your phone

Written by Cameron Henneke

There are lots of ways to create tasks in the mobile app. We go over all of them here so you can figure out what works best for you:

Add a new task

Tap the plus (+) button to add a new task at any time.

Tap the + button to add a task

If you are in one of your Inbox, My Queues, or Team Queues, the task will be added to that queue. Otherwise the task will be added to your Inbox.

Confirm your task name and tap Add task.

Enter task details and tap "Add task" to save

Swipe the task banner up to add more details like notes, date, tags, assignments, attachments, and comments.

Swipe the task banner up to add more task details like notes, date, tags, assignments, attachments, and comments

Add a repeating task

To create a repeating task edit the task, first set a date and then tap the Repeat dropdown to set the repeating pattern on the task.

Once you've set a date on a task you can also set a repeating pattern

Tap on the Repeat dropdown menu from the calendar view to set a repeating pattern on the task

Choose the repetition pattern desired. If setting a custom pattern, tap Done afterwards.

Select your repeating pattern from the dropdown or set a custom pattern by selecting "Custom"

Now your task is set to repeat according to the pattern. Whenever you complete a repeating task a new instance will be generated based on the pattern.

Add a subtask to an existing task

To add a subtask, tap on the parent task to edit it and tap the + icon in the Subtasks section. You can also select Add subtask from the task's More menu.

When editing a task, tap the + icon in the Subtasks section to add a subtask

Enter the details for the subtask and save it. The first level of subtasks will appear on the main queue list, beneath its parent task. Further levels of subtasks will be shown in the subtask task details.
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The first level of subtasks will be visible in the main queue view.

Make an existing task a subtask

To make an existing task a subtask, tap and drag the task over the parent task. The parent task will be highlighted when the subtask is in the right position.

To make an existing task a subtask of another, drag it onto the parent task.

Make an existing subtask a standalone task

To make an existing subtask a top-level task, tap and drag the subtask to the left of the screen. The parent task will lose its highlight when the subtask is in the proper position.

To make an existing subtask a top-level task, tap and drag the subtask to the left of the screen.

Add tasks from Gmail

You can turn emails into tasks from within your Gmail app on your mobile device. While viewing the email you'd like to associate with a task, scroll to the bottom of the email and tap the GQueues icon in the Available Add-ons section.

In the Gmail app, scroll to available add-ons and tap on the GQueues icon

To view the Add-on in full-screen mode tap the header bar and it will expand.

Double tap the GQueues banner to see the add-on in full screen

Set the details for the task as desired.

Add task details as desired from your Gmail app

Tap the Create Task button to create the task.

❗️Please Note: Google hasn't updated the tablet Gmail app to include add-ons. Until they release an update that will allow users to access their add-ons while using their tablet, GQueues users can only access the Google Workspace Add-on on the web and the Android app.

Add tasks using voice input

When adding a new task tap the microphone to speak your task instead of typing.

Tap the microphone on your keyboard to add a task with voice input

When finished speaking the text will appear which you can edit if needed.

You can still edit the task after the initial details are created with voice input

Quick add syntax can be used to enter task details inline.

Add tasks from other apps

You can create a task from any app that has the Share menu item.

For instance, if you're using the YouTube app and want to automatically create a task with a link to the video to watch later, choose Share and select GQueues.

Share from another app and select GQueues to create a task with a link already added in the notes

A new task will be created with a link to the video so you can return to watch it later.

Save your new task in GQueues.


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