I used to be a planner gal. I was convinced anything more than that was unnecessary. And to be fair, I was pretty organized with my planner. But what I didn't realize was there was an even better alternative. Enter GQueues. Turns out, a digital system is way better. While it took a little bit of practice to get out of my old habits, now the difference is night and day.

So here are some tips from a fellow convert for how to get the most out of GQueues when you're moving away from your physical task management tool.

Keep tasks in context

One of the joys of a digital system is you can organize things in more than one way. You're not just stuck to "these are the things I have to do today." So take advantage of your queues! Create them by theme, organize them by project, whatever works for you. But then your tasks will have extra meaning because they'll already be in the context of the queue where they live. Big bonus.

Use Smart Queues

Seriously. I have a BUNCH of queues in my account. It makes absolutely no sense to check each of them every day to see what's coming up. Instead, I have a "Current Tasks" queue to capture all the little things that pop up throughout the day, which I look at often. Then I look at my Smart Queues.

No more worrying I've missed something, I just check my Overdue Smart Queue. Need an overview of what's coming up in the coming days? Check the Due This Week Smart Queue. Once you get in the habit of checking these on a regular basis instead of

Attach your files

When you're working with a physical planner, you're probably still dealing with lots of digital files. When you write down "finish slides for Monday meeting" in your planner, you can't exactly save the slides right next to that entry.

But in GQueues, you can! Use attachments to keep everything you need to complete a task together. No more searching for the right file. Just see you need to do something, get it done.

Tag away!

I said before how a digital system lets you organize things in more than one way. You have the queue where the task lives (the queue), Smart Queues, and now enter tags. With tags you can add information to tasks. They're especially useful for searching since you can essentially add limitless criteria to filter through.

Lean into the flexibility

Life happens. Instead of endlessly crossing off dates, just edit the date field. Or drag and drop tasks to reprioritize when a crisis appears out of nowhere. The flexibility of GQueues is a serious asset to anyone who's work is constantly shifting.

And when you want to level up, try using GQueues for brainstorming and project planning. You can move tasks around to see how different timelines would work, or figure out how to break down a big project.

Share your work

When you keep track of everything on your plate in a notebook only you can see, it's way more of a pain to share the load. Try using Teams to make shared meeting agendas and collaborate on projects. Even just giving others an insight into what you're taking on can be super helpful. If it's getting too much, it'll be easy to move over to someone else. Or if you're getting everything done, everyone can ooh and aah over your productivity 😉

Make GQueues your home base

It might take some time. When you're used to writing everything down on a piece of paper, you'll need to train yourself to record it all online instead. But when you make GQueues your digital home base, it'll be much simpler. You'll get the practice you need to take advantage of a digital task management system. (And be better off for it!)

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