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Work with tasks in the iOS app

Create tasks, subtasks and repeating tasks, add tasks from within the app, using voice input, from Gmail, and from other apps on your phone

Written by Emily Jones

There are lots of ways to create tasks in the mobile app. We go over all of them here so you can figure out the way that works best for you:

Add a new task

Tap the plus (+) button to add a new task at any time.

Tap the plus (+) button to create a new task

If you are in a specific queue, the task will be added to that queue. Otherwise the task will be added to your Inbox.

Enter task name

Swipe the task banner up to add more details like notes, date, tags, assignments, attachments, and comments.
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Swipe up on the task banner to add more details

Swipe up on the task banner to add full task details

Add a repeating task

To create a repeating task edit the task, set a date and tap the Repeat dropdown to set the repeating pattern on the task.

Tap the "repeat" dropdown on the first instance of a dated task to set the repeating pattern

Choose the repetition pattern desired and tap Done.

Tap "Done" once the repeating pattern is set

Now your task is set to repeat according to the pattern.

Whenever you complete a repeating task a new instance will be generated based on the pattern.

Add a subtask to an existing task

To add a subtask, swipe left on the parent task and tap the Add subtask button.

Swipe left and tap the "Add subtask" button

Tap "Add Subtask" to create a subtask for the current task

Or you can select Add subtask from the task's More menu when editing a task. You can also press the + icon under the Subtasks section.

When editing a task, tap the + icon in the Subtasks section or select "Add subtask" from its More menu to add a subtask.

Enter the details for the subtask and save it. The first level of subtasks will appear on the main queue list, beneath its parent task. Further levels of subtasks will be shown in the subtask task details.

The first layer of subtasks will be displayed underneath the parent task in the queue.

Make an existing subtask a standalone task

If you want to make a subtask a standalone task, you can do that by dragging it to a top-level position in the queue.

Drag a subtask to a top-level position in a queue to make it a standalone task

Add tasks using voice input

When adding a new task tap the microphone to speak your task instead of typing. The text will appear which you can edit if needed. And Quick Add syntax can be used to enter task details inline.
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When creating a task, tap the microphone to add a task with voice input

Add tasks from Gmail

You can turn emails into tasks from within your Gmail app on your mobile device. While viewing the email you'd like to associate with a task, scroll to the bottom of the email and tap the GQueues icon in the Available Add-ons section.

In the Gmail app, scroll to available add-ons and tap on the GQueues icon

To view the Add-on in full-screen mode tap the header bar and it will expand.

Tap the GQueues banner to see the add-on in full screen

Set the details for the task as desired then scroll to the bottom and tap the Create Task button.

Click "Create Task" to associate the email to the task and add it in GQueues all at once

❗️Please Note: Google hasn't updated the iPad Gmail app to include add-ons. Until they release an update that will allow users to access their add-ons while using their iPad, GQueues users can only access the Google Workspace Add-on on the web and the iPhone app.

Add tasks from other apps

You can create tasks from other apps on your phone that support the Share button.

Use the Share button from any app that supports it to create tasks from that app

You may need to enable GQueues as an option the first time you do this.

The first time you do this you'll need to click the "More" button

Add GQueues from the list of available apps for easy access from the Share menu

Then you can tap the GQueues icon to create a task.

Once it's added, you can tap the GQueues icon to create a task

If you have multiple GQueues accounts you can choose which account to create the task in by tapping the email address at the top of the screen.


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