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Using Teams for shared organization
Create Teams to easily manage projects and accomplish your goals
Create Teams to easily manage projects and accomplish your goals

Add a team from scratch, use customizable templates, and learn how to make the most of your teams

Jordan Matthews avatar
Written by Jordan Matthews
Updated over a week ago

With teams, you can stay on track when working on multiple projects or collaborating with others. Even if you’re using teams to manage your personal projects, creating teams provides a place for one source of information and the power to share responsibilities.

Create a new team

Team Queues are great for digital collaboration. You can think of them like Categories that everyone on your team can see and manage based on their permissions. Everyone’s queues and tasks within the team are organized in the same way so you all have the same information, no matter where you’re coming from. With Teams, you have the power to:

Create a new team by clicking the dropdown menu from Team Queues. If you want to create your team from scratch, choose New team. If you want to import a starting setup from our Template Gallery, choose New team from template.

Create a new team from the team dropdown menu

Create a team from scratch

If you already know how you want to set up your team, select New team from the dropdown menu. This will open a window where you can enter a team name (don't worry, you can always edit this later if you change your mind).

Enter your team name in the pop-up window

Next you'll be guided through the steps to complete team setup. Then all you have to do is get started adding new queues and tasks to your team!

Use a customizable template

Not sure where to start? Use one of the customizable templates from our Template Gallery. Each template is personalized for a specific purpose and is fully customizable. Choose the one(s) that apply you and edit away to fit your particular needs.

Click New team from template when creating a team to be taken directly to the Template Gallery.

The Template Gallery offers best practices, sparks new ideas, and gives you a little extra guidance. It’s where you can get inspiration for how to best use GQueues for your workflow. Scroll through the variety of personalized templates available and choose the ones that apply to your needs.

These templates were created with you in mind. We incorporated user feedback to make templates that are customizable and tailored to specific fields. Even if you can’t find a template that matches your exact area of work, the Template Gallery can be a great place for inspiration on how to set up your teams, regardless of the industry you’re in. Plus, you can import a template that has the skeleton structure you’re looking for and then totally recreate the specifics to fit your work.

Once you’ve chosen your template, click Use template and confirm you want to Create team from template.

Confirm the template for your team.

Complete team setup

To make the most of your teams, it’s important to complete these crucial setup steps.

When you create a team you’ll automatically be taken through these settings. You can access them again at any time to make adjustments by clicking the team's dropdown menu and selecting Team Settings.

Complete team setup from Team Settings.

Add Members

Add people to your team and adjust member roles so everyone has the right permissions

Add team members from the Add Members tab.

Import Queues

Import queues, backup CSV files, or Google Tasks so you can use the information you’ve already stored elsewhere, making the transition to teams a breeze.

Import data from the Import Queues tab.

Create Tags

Create shared tags for maximum team organization.

When you import a template, tags are already there for you! You can always adjust them here as needed.

Create a list of team tags from the Create tags tab.

Sync Calendar

Sync your calendars so the whole team can access the tasks from Google Calendar and enable reminders for team tasks.

Even if you and your team members have already set up Calendar syncing for your personal account, you still need to complete this step for your team.

Activate Google Calendar syncing from the Calendar tab.

When you create a team, accomplishing your goals is a breeze since you can store important shared information in one orderly place. Now it’s your turn to get started creating your very own team. 🎉

What’s Next?

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