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Create and edit tasks
Create and edit tasks

Learn the basics of creating and editing tasks in GQueues including how to set a date, time, duration, reminder and add notes.

Emily Jones avatar
Written by Emily Jones
Updated over a week ago

Tasks are the building blocks of GQueues! Here’s what you need to know to get started.

Add a task

Navigate to the queue you’d like the task to be in and click the Add task button to create a new task at the end of the queue.

Click the Add task button to create a new task. Then start typing the task name.

Control where you add new tasks

  • By default, new tasks will be added to the end of a queue. If you prefer to have tasks inserted at the beginning of a queue, you can adjust your settings in the Queues tab of GQueues Settings.

  • To insert a task in the location opposite of the set default, hold the Shift key while clicking the Add task button.

  • If you are currently typing the title of the last task in the list, simply hit the Tab key to create a new task below it.

  • You can also use keyboard shortcuts to insert tasks anywhere in the queue.

    • i - insert a new task below the current task

    • Shift + i - insert a new task above the current task

    • o - insert a new task at the bottom of the queue or subtasks

    • Shift + o - insert a new task at the top of the queue or subtasks

Set date for a task

To set a date for a task, hover your mouse over the item and click the calendar button to choose the desired date.

Set a date for a task by clicking the calendar icon

To remove a date for a task, click the Clear All button.

👉 Pro Tip: Use Quick Add to set the date for a task at the same time you name it

Set task time

Once you have set a date for a task, you can also set a specific time. Choose a time from the dropdown menu or type in a specific time and click Done.

Set a time for your task to be due.

To clear the time, delete the text or choose No time from the dropdown menu.

Set duration for a task

When you set the date for a task you can also set the duration, which will be reflected in the event length on Google Calendar.

Choose the duration from the menu or type in a custom duration. Tasks with times can be as short as 5 minutes. Tasks with only a date must be at least 1 day long.

Set task duration.

You can set a default duration for tasks in your Settings.

Set reminder for a task

Reminders in GQueues are only available if you have activated Google Calendar Syncing.

Once you’ve set a date for a task, you can also set a reminder for X minutes before the task starts. There are two options for reminders:

  • Email - An email is sent to the address associated with your account

  • Pop-up - If you have Google Calendar open, an alert will pop up with the reminder.

    • You can get these reminders even when you don’t have Google Calendar open by enabling Chrome notifications.

    • If you install the Google Calendar app for Android or iOS these reminders will also appear as notifications on your mobile device (even when offline).

You can choose a time for a reminder from the menu or type in a custom amount of time. For tasks with no time set, the reminder will appear at the specified minutes before midnight.

To clear a reminder, choose No Reminder from the menu.

Add notes to a task

To add a note, hover over the task and click the note icon. Type in the space provided.

Add notes to a task by clicking the paper icon

You can also add notes using keyboard shortcuts. Just type n on the current task.

👉 Pro Tip: To add a new line in a note, hold the Shift key down and press Enter.

Notes with line breaks in between different ideas

What’s Next?

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